Five Triggers that Indicate QuickBooks is Failing your Business

Running complex business processes across areas such as financial management, revenue management, fixed assets, procurement, order management, billing, inventory management and more is not possible with QuickBooks.

As most agencies work project- and performance based it’s increasingly important to maximize the reMoving to a single, integrated cloud-based system is a better solution, but companies may not recognize signs that QuickBooks is limiting the business. Here are five triggers that serve as red flags:

1. It’s difficult to find out what’s really happening across the business in real-time

With a 360-degree view of your business, you can optimize quotes and staffing, increase utilization and QuickBooks was designed for an era when companies could wait until the end of the month to get the data they need. That’s not the case today—consolidated views and up-to-the minute reporting can make the difference between thriving and barely surviving.

Small teams at a single location can sometimes get by without a fully automated system because they are close enough to the action. But as soon as a company expands or takes on new locations, the information that has to be exchanged quickly increases out of control.

In addition, data is buried in QuickBooks, as well as in other places like the sales force automation system, inventory management applications, and customer service systems.

2. Manual processes are used to entering and reconciling data across systems

In today’s networked world, it is frustrating for suppliers, customers, and business managers to wait for answers while information is manually transferred between systems. Incompatibilities between systems and imperfect integration have left employees copying data between systems.

3. Sales are lost because employees can’t get information where it is needed fast enough

Ecommerce has set the standard for customers these days. They expect to see real-time stock levels, confirm delivery schedules at the same time they place their order, and call customer service minutes after placing an order to add an extra line item. But this level of real-time responsiveness is impossible with limited desktop systems like QuickBooks. Growing businesses can’t expect to creak along, while others fly at on-demand speed.

4. More accounting is done outside QuickBooks than in it

The key to business growth and success is greater transaction volumes and speed, but it’s hard for QuickBooks to handle this kind of pressure. Full audit trails, rich business planning and reporting, or automated processes mean having to add systems and constantly engineer short-term quick fixes. QuickBooks simply can’t handle stronger financial controls, better SKU management, or support for more complex financial processes, such as recurring billing and invoicing.

5. The business spends too much time worrying about technology instead of focusing on business results

Every time a company adds a new layer of business software, the underlying systems infrastructure becomes more complicated and inflexible. Earlier investments in hardware and software are costly to maintain and fail to keep pace with technology innovation.

The latest generation of cloud-based, on-demand business systems is built from the ground up for flexibility and agility, without the overhead of maintaining the underlying technology layer. These products are designed to stay up-to-date with the state of the art in business automation, giving companies the tools needed to stay ahead of the competition and to seize new opportunities as they emerge.


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